Cow numbers: use the same method to report stock numbers for the same dates using Minda Live or the Dairy Diary.
Select all animals including historic.
Recommended: for each month use the first milking of the month. This might be milking cycle one or two depending on if it is TAD, OAD, 16H or 10 in 7 so note which milking and what date the recorded number is for in July when filling out the Farm Dairy Record so you can verify it at the audit.
Young Stock Mortality: record using a method that can be looked up at the audit.
Complete the Co-operative Difference dashboard on the Farm Source website.
Check the shortcomings noted at previous visits. Download the last two Farm Dairy Assessments to check.
Review FDA and verification checklists to ensure everything is covered:
Check Farm Dairy Record (N Pages) correlate with evidence:
Farm Dairy Records 2020-21
Farm Dairy Records 2021-22
Check shed is clean and tidy:
Concrete waterblasted or cleaned.
No algae.
No dust on roof
Minimal bird lime.
Sweep dry floors (plant room etc)
Remove items not essential to operation of dairy shed.
Remove any birds nests and plug any holes they may nest in.
Clean windows and mop office floor.
Clean toilet.
Hose tanker pad.
Remove unnecessary equipment from near the shed - especially spray equipment or bales of feed.
Check feed is not stored near the shed.
Check rubbish bins have lids.
Check wash tubs have lids.
Check soaps and any other substances are MPI approved.
Mow lawns, weed or spray gardens.
Check for cracked concrete - plan for repairs.
Check milk purge not above 45psi.
Check calf milk vat has a sticker.
Check vat locks.
Check thermometer is not glass.
Review Farm Practices (Red Pages) - download from Farmsource and send a copy to staff to ensure they know what the practices are.
Are pest control pages detailed?
How many milkings for colostrum cows before they enter supply? Heifers?
How do you MRS-T?
How do you clean a dirty teat?
How do you dispose of needles?
How do you dispose of contaminated milk? What is the ratio of milk to water?
Check distances as in red pages.
When were liners and seals replaced?
Are agrichemicals locked? Is the water source away from the shed and does it have backflow preventer?
Check drug expiry is filled out four times a year and check none of the drugs are expired - check cabinet, metabolics and all other cow treatments in the dairy shed.
Ensure antibiotics are locked away.
Check you have a sharps container.
Check no treatment is left at the crush or cups on.
Check broach dates are on all injectables and none are opened longer than their label allows - often 28 days from opening.
Check all drugs are on the RVM and that RVM is signed by the vet, and by the farm owner.
Check MINDA records for presence of:
Non-drug lameness treatments (hoof trimming).
Dry cow therapy treatments.
Non-RVM treatments are recorded - such as teat emollient, drench, and Metabolic treatments. Make a blanket recording for teat spray.
Correct witholding times - back to mob one day after end of withold.
Save to Compliance Folder before audit:
Spray Records - take a photo of the spray signs on the gates.
Grazing Records
Effluent Records
Check Fertiliser Records on Hawkeye/Ballance correlate with N Pages.
Check all dairy diary monthly plant inspections are filled out:
Refrigeration peak pages.
Temperatures for Plant Wash and Milk Cooling.
N/A written where a result is not applicable - don't leave empty boxes.
Check for current milking machine test: certificate sticker on machine, and report.
Check for Feed Declarations for all supplementary feed and check the wording includes "fit for lactating dairy cows":
DDG?
PK?
Straw/Baleage or Hay?
Other?
Check farm dairy chemicals are labelled including those decanted into smaller bottles.
Check only substances necessary to the dairy shed are stored in the shed and that they are all labelled and not expired, including decanted substances, metabolics etc.
DairyNZ 360 Workplace Assessment
Workplace Assessment 2021-22
Workplace Assessment 2022-23
Roster
Health and Safety system
Training records
Animal Wellbeing Plan - no less than 12 months old.
Animal Health Plan and records of treatments:
Lameness
Mastitis
Debudding
Mortality
Farm Environment Plan
Winter Grazing map and photos.
MINDA or dairy diary records to show herd numbers - use same report as when reporting cow numbers in the Farm Dairy Record pages (N pages).
Fertiliser information - cross reference totals in Hawkeye/Ballance to N pages (Farm Dairy Record) to make sure it's similar.
Invoices for bought in feed to be made available for auditor to check against stated totals in Farm Dairy Records. Summary may be available from the company. Use N Pages to split between farms.
Product Stewardship evidence:
Receipts (AgRecovery, Plasback)
Order acknowledgements.
Bins for baleage wrap.
Effluent application records.
Effluent training record.
Silage pits.
Bores.
Culverts, crossing by fords.
Offal/compost.
Effluent storage and application consents in progress.
Effluent Management Plan to be reviewed to comply with Schedule 21 of the Otago Plan for Water.
Monitoring for certified farm environment plans.
Winter grazing consent application in progress.
Annual N Report in progress.